It is all about the details. We fully run your event with a peace of mind.
Venue Selection & Booking
- Selection - Negotiation - Finalization - Agreement - Payment - Allotment
Venue Layout
- Scientific Halls - F & B Area - Faculty Lounge - Exhibition - Signages
Registration
- Registration Software: Online & Offline
- Onsite Registration Counters
- Self-Check-In Kiosk
- Scanning Outside Halls & Lunch Area
- Certificate Distribution
Exhibition
- Registration Software: Online & Offline - Onsite Registration Counters - Self-Check-In Kiosk - Scanning Outside Halls & Lunch Area - Certificate Distribution
Abstract
- Exhibition Layout - Exhibition Space Booking Form - Agreement with Exhibitors - Onsite Exhibitor Support & Production - Guidelines for bare space & shell scheme - Power Supply - Exhibition Entry
Scientific Program
- Preparing Program Outline - Scientific Highlights - Faculty Database - Faculty Invitation & Confirmation - Master Data - Speaker Introduction & Photographs
Travel
- Air Tickets of Faculty - Visa Assistance for International Faculty - Airport Pick up & Drop - Web Check in - Special assistance for VIP Guests
Food & Beverages
- Budgeting - Vendor Selection - Special Requirement for Vendor - Menu Finalization - Menu Booklet
Planning & Budgeting
- Understanding the details of event - Planning Dates of event to get maximum number of attendees - Avoid clashing with other major events - Budgeting of event & sponsorship amount required
Website & Mobile App
- Website Development - Online Registration - Abstract Submission - Scientific Program Update - Advertisement - Payment Gateway
Promotion
- Advertisement in Various Magazines - Posters in Medical Colleges & Corporate Hospitals - Mass Email - WhatsApp & SMS - Calls - Social Media
Sponsorship
- Database of Potential Sponsors - Sponsorship Prospectus - Sending Sponsorship Request Letters - Providing necessary documents for Payments - Sponsorship Form - Sponsorship Benefits
Audio Visuals
- Requirement Analysis - Number of Halls - Screen Size - Sound Requirement - Vendor Selection & Negotiation - Preview Room Management - E Posters
Kit
- Kit Selection - Design & Branding - Vendor Evolution - Kit Insertion - Distribution
Memento / Gift
- Theme based memento - Delivery - Faculty Name Printing - Distribution - Memento & Gifts
Accommodation
- Faculty Accommodation - Rooming List - Special requirement for VIP - In room goodies - Welcome Letter
Local Transportation
- Airport Pick up & Drop - Transfer from & to Venue - Transportation of Local Faculties - Garbage Clearance
Inauguration
- Finalizing Chief Guest - Guest of Honor & Special Invitees - Inviting Media & Local Public - Seating Arrangement
Gala Dinner
- Musical night - Artist Selection - Requirement of Light & Sound - Artist Logistic Arrangements - Invitation Card - Security
Social Programs
- Cultural Program - Public Awareness Program - Public Exhibition - Inviting NGOs
Insurance
- Public Liabilities - Cancellation - Fire - Natural Calamities
Legal Permissions
- External Ministry Affairs for Foreign Faculties & Delegates - CME Credit Hours - Electric - Fire & Safety - Corporation - Police - ITPO
Other Agencies
- House Keeping - Security - Parking - PR & Media - Photographer - Anchor - Ambulance
Post Event Reporting
- Registration - F & B - Travel & Accommodation - Exhibition - Attendance - Finance
